You have thousands of messages in your inbox. Not all of them are important. To declutter your inbox and keep it well-organized, you need to identify and delete unnecessary messages. It becomes a big challenge when you have more than one account. However, you can easily declutter your inbox by using the best email folder system, Amitree Folio App. Before you organize your inbox into folders, you need to sort and delete messages. So, prepare to deal with thousands of messages and make new routines and
habits.
Delete Emails Every Day
When you read a new message, that is the right time to delete or keep it. A busy professional keeps on receiving new messages. If you skip deleting messages for one or two days, you will end up having a cluttered inbox once again. So, make a routine to check your inbox every day and stick to it.
Not every message you receive is important. Start with deleting junk. Once the junk is gone, there are some messages that you have to read only once. Delete these messages immediately. There are some messages that you think are important but they are not. You can delete these messages immediately or use the best email folder system to keep them in a separate folder. However, this will not help if you check important messages only and ignore junk emails. One good habit can save valuable time.
You have thousands of unopened messages. You cannot declutter your inbox if you don’t have the right mindset. It is a fact. You have to delete those thousands of messages. Most of these messages are of no importance.
Sorting Your Inbox
You don’t have to check every single message if you know how to sort messages. Let’s see the different ways of sorting emails.
Sort opened and unopened messages. You have 30000 unopened messages. This accumulation of messages has occurred because you checked important messages only and did not delete other messages. Don’t do this in the future.
You can also sort by sender to delete a good number of messages at once. If you don’t want to delete these messages right now, create a new folder using the best email folder system and move all the messages from that sender to that folder. For example, you can create a folder to sort all the messages from your business partner. You can also create two folders within that folder to separate opened and unopened messages.
The other benefit of sorting by sender is that you learn about a store that sends sales emails every day. All these messages are useless. Select all the messages in this folder and hit the delete button to delete them at once.
You can also sort by date. You are least likely to receive work-related messages during weekends. When you are sorting by date, start with the oldest messages first. Old messages are often irrelevant and less important.
So, sort your messages in different ways, move them into different folders and then delete them. Still, you may have few messages to address. Don’t ignore them.
This is digital clutter. It does not distract you like physical clutter on your desk. However, when you have to find an important thread in your inbox and you have 30000 messages, this digital clutter is going to affect your work.
